Norwegian Church Aid is looking for a procurement process system available in the market. The aim is to procure a solution which, to the greatest extent possible, involves a fully electronic case management, from the preparation of the tender documents, qualification and evaluation documents to the award of the contract.
Scope of procurement
The Tenderer shall offer the totality of the solutions described in the Annexes. Tenderers offering only part of the required solutions will either need to describe this and inform about if such solutions will be developed later, and if so when, or inform about the possibilities and cost for such developments.
Planned timetable.
The Contracting Authority reserves the right to alter the dates and time in the following timetable, in which case all Tenderers will be informed in writing and a new timetable will be provided.
Deadline for submission - 17.11.2023 Supplier chosen - Ultimo November 2023 Contract negotiations - Ultimo November 2023 Contract starts - When negotiation is finished.
Documents comprising the Tender.
The Tenderer shall complete and submit the following documents with the Tender:
- Tender Submission Form (Annex 2) with supporting documents and duly completed and signed by the Tenderer.
- Requirement Specifications List (Annex 3), with answers to all Functional and Non-Functional Needs, plus comments on how Needs are covered/not covered/partially covered. If necessary, more extensive comments can be provided in a separate document.
- CV’s of key experts that will be involved in the implementation and follow-up and other relevant information that should be made known to the Contracting Authority.
- Company registration form.
Financial proposal
The Financial Proposal shall be presented as an amount in NOK and EUR in the Tender Submission Form in Annex 2. The Tenderer shall only present the Financial Proposal in one currency. The price proposed by the Tenderer shall not be subject to adjustments except as otherwise provided in the conditions of the Contract.
For evaluation purpose, where proposals are given in EUR, it shall be converted into NOK at the rate published by OANDA (https://www.oanda.com/) on the closing date at 3:00 PM Norwegian time.
Award Criteria
The Contracting Authority will award the contract to the Tenderer whose tender has been determined to be substantially responsive to the request and are technically compliant, and has obtained the highest overall score, provided further that the Tenderer has demonstrated the capability and resources to carry out the contract effectively.
Please find the tender dossier in the link below.
How to apply
Submission of tenders must be sent to procurement@nca.no not later than the closing date and time specified in the tender dossier in the link above. Any tenders received after that time will not be considered. Tenders shall on the front page of the tender indicate the following information: RFP 2023-050 Digital Procurement Process System
For questions send email to oda.thune@nca.no